10x Faster Reconciliation
Custom AI-OCR matches vendor invoices against Vista AP records in under 2 minutes per statement. Month-end that took 40 hours takes 4.
Live product — 30-day free trial, 100 pages included
Vista Vendor Statement Automation
AI-powered vendor statement reconciliation for Vista by Viewpoint. Upload a statement PDF, AI matches against your Vista AP, you review only the flagged exceptions. 99%+ match accuracy, 30+ hours/month saved, month-end close shortened by days.
Why Vista AP teams love it
Built specifically for Vista by Viewpoint. Tested against real construction vendor statements.
99%+ Match Accuracy
Multi-model AI learning adapts to your vendors' statement formats. Handles OCR, line-item parsing, partial matches, credits, and retention.
Native Vista Integration
Windows Service sits alongside Vista, connects via SQS work queue. Pulls live from Vista AP, vendors, and invoice status — no exports, no CSV workflows, no staleness.
PDF Upload → Done
Drag in any vendor statement PDF (scanned or digital). AI reads, matches, and surfaces only the exceptions that need human judgment.
30+ Hours/Month Saved
Typical AP team recovers a full work week of capacity per month. Apply it to audits, vendor negotiations, or just clearing backlog.
SOC 2-Aligned Security
SOC 2 Type II-aligned controls, AES-256 encryption, role-based access, full audit log. Your vendor data stays locked down.
How it works
Four steps from statement PDF to reconciled Vista AP.
1
Connect Vista (5 min)
Install lightweight Windows Service on your Vista server. Enter 6-character pairing code from the web app. Done — no VPN, no firewall holes, no IT tickets.
2
Upload statement
Drop in the vendor's PDF statement. Scanned, digital, multi-page, weird fonts — custom AI-OCR handles all of it.
3
AI matches against live Vista AP
Every line item matched to your live Vista AP (POSTED/BATCH/UNAPPROVED). Partial matches, credits, retention, disputes all flagged intelligently.
4
Review only exceptions
See only unmatched and disputed items. 80-95% of a typical statement matches cleanly without human review.
10x
Faster reconciliation
99%+
Match accuracy
30+
Hours saved per month
<2 min
Per statement processed
For the technical buyer
How the Vista connection really works
Most SaaS tools give up on Vista because it’s on-premise with no public API. We didn’t.
Windows Service + SQS work queue
A lightweight .NET 8 Windows Service runs on your Vista server. It long-polls an AWS SQS queue outbound-only (no inbound ports, no VPN, no firewall holes). When we need invoice data, we push a work item to the queue; your service pulls it and streams data back.
Reads via Vista stored procs
Service calls Vista’s stored procedures (cspGetAPCompanies, cspGetAPVendors, cspGetAPDataByVendor) for orgs, vendors, and invoices. Includes native ERP status (POSTED / BATCH / UNAPPROVED). Streams in batches of 500.
Pairing code setup (under 5 minutes)
Install the service, it generates a 6-character pairing code. Enter it in the web app. Done. 10-minute code TTL, PostgreSQL-backed, survives ECS restarts. No manual client-ID/secret copy-paste.
Enterprise security posture
AES-256-GCM encryption for DB credentials (stored in registry, not DPAPI). Zero-downtime secret rotation with atomic pending-to-active promotion. 75-day heartbeat monitoring. GlitchTip error reporting. SOC 2 Type II-aligned.
Velopack auto-updates
Client checks S3 hourly, downloads delta packages, applies silently, restarts the service. No IT tickets, no manual patching. We push fixes across all deployed clients without customer involvement.
Works alongside other ERPs
If your Vista shop also runs Xero or QuickBooks for other entities, StatementZen handles them too. 8 ERPs total: Vista, TechOne, Xero, QuickBooks (live); Sage, D365 BC, Acumatica, MYOB (deployed).
Frequently asked questions
How does AI vendor statement reconciliation work with Vista by Viewpoint?+
StatementZen runs a lightweight Windows Service alongside your Vista server that connects via SQS work queue (no VPN, no firewall holes). When you upload a vendor statement PDF, custom AI-OCR extracts line items (invoice numbers, amounts, dates, credits), matches against live Vista AP records with fuzzy logic, and surfaces only the exceptions. Matched items clear automatically.
What makes this better than doing statement reconciliation manually?+
Manual reconciliation is line-by-line for every vendor — slow, error-prone, and frankly awful work. AI matches 80-95% of items cleanly in seconds. You get back 30+ hours per month. Match accuracy is 99%+ (higher than most manual reconcilers). Month-end close shortens by days.
How does the Vista connection work? Do I need VPN or firewall changes?+
No VPN, no firewall holes, no inbound ports. We install a small Windows Service on your Vista server that polls an SQS work queue outbound-only. Connection setup is a 6-character pairing code entered on the web app — under 5 minutes start to finish. Service auto-updates via Velopack.
Does it work with complex vendor statements (credits, retention, partial payments)?+
Yes. The multi-model AI handles partial payments, credit memos, retention holdbacks, disputed line items, and mixed PO/non-PO invoices. Custom Qwen2-VL-7B VLM (fine-tuned by MRU) handles scanned, skewed, or unusual statement formats.
How is this different from generic AP automation tools?+
Generic AP automation (AvidXchange, Bill.com) focuses on invoice ingestion and approval routing. StatementZen focuses specifically on month-end vendor statement reconciliation — the painful matching of vendor-sent statements against what you already have in Vista. Complementary, not competitive.
What does it cost and is there a free trial?+
Plans from $149 to $999/month depending on volume. Every new account gets a 30-day free trial with 100 pages included — enough to process a typical month of vendor statements and see real match rates on your own data before committing.
How fast is implementation?+
Under 5 minutes to connect Vista via the pairing code. First statement processed typically within minutes of first sign-in. No data migration, no Vista configuration changes, no user training required.
Does it work with other ERPs besides Vista?+
Yes. StatementZen supports 8 ERPs total: Vista by Viewpoint, TechOne, Xero, and QuickBooks are live. Sage, Dynamics 365 Business Central, Acumatica, and MYOB are also supported. Multi-ERP accounts can reconcile statements across systems.
Stop reconciling statements manually.
Book a 30-minute demo. We'll walk through a real Vista vendor statement and show you the match accuracy live.
Book a Free Scoping Call
30 minutes. No obligation. Hourly or fixed-price if we work together.