Invoice Processing
Automated invoice capture, data extraction, GL coding, and approval routing. Reduce processing time from days to minutes.
Before
45 minutes per invoice, 3 people involved
After
2 minutes, fully automated with exception handling
Process Automation
Your back-office team is processing invoices at $15–$25 each, manually routing approvals for 5+ days, and re-keying data across systems. That’s $10K–$30K per month in labour costs for work that machines do better, faster, and error-free.
The Numbers
Automation ROI at a glance
80%
Reduction in Manual Data Entry
200+
Hours Saved Per Month
95%
Fewer Processing Errors
3x
Faster Approval Cycles
What we automate
See the before and after for the most impactful automations we deliver.
Approval Workflows
Multi-level approval chains with automatic escalation, delegation rules, and mobile notifications. No more bottlenecks waiting for signatures.
Before
Paper forms, email chains, 5-day average approval time
After
Digital workflow, mobile approvals, same-day turnaround
Compliance Reporting
Automated generation and distribution of compliance reports, safety documentation, and regulatory filings. Never miss a deadline.
Before
Manual compilation from 4 systems, quarterly scramble
After
Auto-generated monthly, distributed to stakeholders on schedule
Data Synchronization
Keep Vista in sync with your other business systems. Bi-directional data flows that eliminate duplicate entry and keep every system current.
Before
Manual re-keying, daily data discrepancies
After
Real-time sync, single source of truth, zero re-entry
Scheduled Processing
Batch jobs that run overnight — payroll processing, cost allocations, intercompany transfers, and period-end routines that used to consume entire days.
Before
Full-day manual process every month end
After
Automated overnight batch, results ready by morning
Document Management
Automated document routing, filing, and retention management. Contracts, change orders, and submittals flow to the right place without manual sorting.
Before
Manual filing, lost documents, version confusion
After
Auto-classified, auto-filed, full version history
Our automation approach
We start small, prove ROI fast, then scale what works.
1
Map your current processes
We shadow your team to understand how work actually flows — not how it's documented. This reveals the real bottlenecks and automation opportunities.
2
Identify highest-ROI targets
Not every process should be automated. We prioritize based on time saved, error reduction, and implementation complexity. Quick wins first.
3
Build and validate
We build the automation, test it with real data, and validate with your team. Edge cases and exceptions are handled — not ignored.
4
Deploy and monitor
Gradual rollout with monitoring and alerting. We ensure the automation handles every scenario before removing the manual fallback.
Explore our other services
Your team is burning 200+ hours per month on work that should be automated
At $65/hr average, that's $13K+ in monthly labour costs for manual work. Book a free automation assessment \u2014 we'll show you exactly which processes to automate first and the expected savings for each.
Claim Your Free Assessment
Takes 30 minutes. No commitment. No sales pitch.